AI automation for recruiting agencies
The parts of recruiting that shouldn't need a human — automated.
I build custom AI systems for permanent and executive search agencies — handling CV screening, outreach, follow-ups, and ATS updates end to end. So your consultants spend their time on calls and closing, not copy-pasting.
5.0 rated by recruitingagencies across DACH & the UK
What gets automated
One system, replacing five spreadsheets, three inboxes, and a lot of copy-pasting.
Before
Your best recruiters are doing work a machine could do.
A placement that should take two weeks takes four. The team is manually screening 200 CVs, writing individual outreach messages, chasing candidates for documents, and updating the CRM by hand. Good candidates fall through the cracks — while everyone stays busy and nobody closes.
After
CV screening happens while you sleep.
Shortlists appear automatically, ranked and ready. Outreach goes out — personalised — within minutes of a role going live. Follow-ups never get forgotten. The ATS updates itself. Your recruiters spend their time on calls, relationships, and closing.
How it works
From first call to finished automation — in three weeks.
No lengthy discovery phase. No strategy deck with no follow-through. A working system, in your hands, fast.
Free strategy call
We talk through your current workflow, where time is being lost, and what's realistically possible with AI. You leave with a concrete recommendation — no pitch, no obligation.
Scoping & onboarding
If you want to move forward, I send a short onboarding checklist — what access I need, which tools are in play, who I'll coordinate with. Setup starts immediately.
Version 1, live
I present the first working version of the automation, live, to your team. We collect feedback and refine it together.
Final handover
The polished version is delivered within three weeks of kickoff. All logins and code are transferred, along with a recorded walkthrough and an optional team training session.
Optional retainer
For agencies that want to keep automating, a monthly retainer covers ongoing improvements, new workflows, and priority support.
Proof, not promises
Recent automations, and what they changed.
Automated CV Screener
The team spent 3–4 hours per role manually reading and ranking CVs from job boards.
An automation that pulls incoming CVs, scores them against the role requirements using AI, and delivers a ranked shortlist directly into their ATS.
–80% time spent on CV screening
Personalised Outreach Engine
Outreach to passive candidates was generic, with a low response rate — and too time-consuming to personalise at scale.
A system that researches each candidate's LinkedIn profile and current role, then drafts a personalised message for the recruiter to review and send with one click.
Response rate: 11% → 34%
Candidate Follow-Up Automation
Interview follow-ups were being missed or delayed, causing candidates to drop out or accept other offers.
Automated follow-up sequences triggered by ATS status changes — personalised, timely, and requiring zero manual effort.
–40% candidate drop-out, interview to offer
Job Ad Generator
Writing job ads for every new role was eating 30–45 minutes per posting.
An automation that takes the role brief and outputs a fully formatted, on-brand job ad ready to post — in under 60 seconds.
45 min → under 2 min per ad
What clients say
Five agencies. Five straightforward opinions.
5.0 average across every review below
"John automated our entire CV screening process — what used to take my team half a day now happens in minutes. The quality of the shortlists is actually better than what we were producing manually. An easy recommendation."
March 2026"We brought John in to help with candidate outreach and within a month our response rates had nearly tripled. He understood our workflow immediately — we barely had to explain anything. Fast, professional, and he actually delivers what he promises."
February 2026"I was sceptical at first — we'd tried automating things before with off-the-shelf tools and it never quite worked. John built something that fits exactly how we operate. The handover was thorough and the team picked it up immediately."
January 2026"Black Diamond AI Studios helped us handle 40% more roles this quarter without adding a single headcount. The follow-up automation alone has saved us multiple placements that would have fallen through the cracks. Genuinely impressive work."
November 2025"John is the rare kind of consultant who speaks both fluent business and fluent tech. He didn't just build the automation — he helped us think through which processes were actually worth automating first. That strategic lens made a real difference."
October 2025Why agencies choose Black Diamond AI Studios
Built exclusively for recruiting agencies — not a generalist with a template.
I only work with recruiting agencies. I know Bullhorn, Teamtailor, and Greenhouse. I've seen the same bottlenecks dozens of times, so you don't have to explain your industry to me — and I deliver a working Version 1 within 5 business days. Not a strategy deck. An actual automation.
Before you book
Questions agencies ask before working with me.
Do I need to be technical to work with you?
Will this work with our existing ATS and tools?
How quickly will we see results?
Who owns the automation after the project?
What if our process changes after the handover?
Is this GDPR-compliant?
We've tried tools like Zapier before and it didn't really work. Why is this different?
Your recruiters didn't get into this to screen CVs.
Book a free 30-minute call. You'll leave with a clear picture of what can be automated — and how I'd approach it.
No pitch. No obligation. 30 minutes.